Guidelines of auditing effecting meetings
The agenda of the meeting needs to be clearly communicated to the staff in the department.
(ii) Subject matter understanding
To enhance his confidence, he needs to have a thorough grasp of the subject matter for discussion. Therefore, he needs to do thorough research before.
(iii) Well versed with the organization structure and policies
He needs to be well acquainted with the running of the organization so as to be at par with the experienced and older employees.
(iv) Give everyone a chance
It is paramount that each employee be given a chance to speak and their views taken to account
All persons attending meetings should observe punctuality
- Samson Kimani was recently appointed as the finance manager of Bita Chemicals Ltd. He qualified as an accountant one year ago and this is his first managerial position. The finance department is made up of ten members of staff who have been working for the company for several years but since they are not qualified accountants, they were not considered when the appointment was being done. Members of the department are not happy with the appointment as they would have liked someone who has been with the organization for a longer duration and therefore with more experience to have been promoted to that position. Although Samson is a good accountant, he has a problem relating to people. Consequently, there has been little social contact between him and members of his department. To overcome his communication problems, Samson has been relying on internal memoranda and placing instructions on the department’s notice board as the main methods of conveying information to his staff. These new methods of communication have not been well received by the staff and have resulted in several complaints being made to the chief finance officer regarding Samson’s inability to effectively communicate with his staff. There has also been a lot of confusion within the department and team spirit is at an all time low. The chief finance officer has talked to Samson and was able to establish the following as the reasons for Samson’s reliance on written communication only: • To avoid confusion since there is a documented record of his instructions. • When chairing departmental meetings he feels intimidated with so many experienced and older employees and as a result the meetings always end in chaos with no decisions being made. As a manager in a consultancy firm, you have been approached by the chief finance officer to help Samson improve on his communication skills. Required: Explain to Samson why he should use different styles of communication to improve the working relations in his department
- MAZIWA DAIRIES LTD Maziwa Dairies Ltd. processes and distributes milk and milk products. Ngure, the proprietor of the business inherited the business from his father. He is conversant with details of buying, advertising and depot management. Each one of his depot managers and branch staff meet once every two weeks to review progress on operations. Ngure visits each depot every 2 to 3 days each week to work and supervise the branch managers. Ngure is worried about communication and the level of motivation among the employees of the enterprise. He feels that at the fortnightly meetings he had held, all his mangers and staff listened carefully, but judging from their actions, he has begun to wonder whether they had understood what he said. Ngure has noted that many o his policies were not being strictly followed,. For instance, in the stores, he often had to re-write advertising messages, while in some of the depots, the employees were talking of joining a workers union. Managers and employees were quoted as saying that they did not know the intentions of their employer. They believed that they could do better if they had an opportunity to communicate with Mr. Ngure and his assistants at the head office. On his part, Ngure feels that many of his managers in the head office and in the depots as well as most of the employees are merely doing their job. They are not showing any real imagination or drive. He is also concerned that some of his best employees had quit and taken positions with a competitor. Mr. Ngure has approached a management consultant to advise him on the best way to motivate his staff and communicate better. Required: What incentives would Ngure offer his staff in order to motivate them?
- The information acquired by the auditor from his client in the course of his professional work should not be disclosed to any third party except where consent has been obtained from the client. Required: Explain five circumstances under which an auditor can disclose such information to an appropriate authority without client‘s permission
- Explain the legal principles applicable in each of the cases listed below: B entered into C‟s land to recover a time rabbit which belonged to B‟s children, H pasted a poster on D‟s wall advertising a disco-dance competition meant for raising funds for a local charity and F cut down the branches of a mango tree belonging to G, his neighbor, which had extended to his land. He picked the ripe mangoes from the fallen branches and gave all of them to children in his vicinity
- It has often been said that the auditors‘ report is the formal result of all his efforts. This being the case, it is very important that the reader well understands the meaning of the Audit Report, particularly where the auditor wishes to qualify his opinion on the financial statements. Under statutory provision, what are the main contents of the auditors‘ report?